Update on Open Access Policies

Latest changes on Open Access Policies per country/funding agencies:

Following a consultation in July 2014, to which ALPSP responded, two Departments under the
Ministry of Science & Technology of the Government of India, have produced a policy on open
access. Researchers in receipt of grants from the Departments of Biotechnology (DBT) and Science
and Technology (DST) will be required to adhere to the new policy, which has changed since the draft
proposal. The policy is based solely on accepted manuscripts1 and repository deposit.
The Ministry is encouraging or requiring institutions to develop their own repositories, dependent on
the level of funding they receive. It has created a centralised system to harvest not just the metadata,
but the full text of deposited manuscripts. Where an institution does not have its own repository,
direct deposition to the centralised repositories is required.
The key points of the policy are:
  1. 1. Accepted Manuscripts (AM) reporting on research which has been fully or partially funded by DBT or DST are in scope, as are Accepted Manuscripts which utilize infrastructure built with the support of these two Departments. This is likely to encompass equipment though this has not yet been confirmed. Review articles are also included (regardless of whether they were invited or author-initiated), as long as the authors were in receipt of funding from DBT or DST during the period when the article was produced.
  2. The AM should be deposited (as above) within two weeks of acceptance by a journal.
  3. The AM should be made publicly available after a “recommended” (but not required) embargo period of 6 months for Science, Technical and Medical disciplines and 12 months for Arts, Humanities and Social Sciences. This is much more specific than the language in the draft proposal, which was “not greater than 1 year”.
  4. The policy applies to manuscripts arising from funding from the fiscal year 2012-2013 onwards.
  5. Papers in a repository which are still under an embargo period may be requested and forwarded to the authors via the “Request Button” available within repository software.
Authors are expected to bring their obligations under this policy to the notice of publishers.

The Austrian national funder, FWF, has updated its OA policy. FWF supports Gold OA where an
Article Publication Charge (APC) is paid and the article is made available under the Creative
Commons Attribution (CC-BY) licence. Articles resulting from research funded by FWF may be
published in either fully OA or hybrid journals, and FWF will cover the costs of Gold OA in addition to the project costs. There is a notable difference in the maximum APC it will cover:
  • Fully OA journals, maximum APC is €2,500 per publication
  • Hybrid OA journals, maximum APC is €1,500 per publication

Other publication costs, such as page charges, colour figure charges or submission fees are no longer eligible for funding. 
Where the authors choose to deposit the accepted manuscript in a repository, the embargo period should be no longer than 12 months.
Whichever option is chosen, a sustainable-access repository deposit is required (list provided at OpenDOAR), and further, if the publications are in the life sciences, deposit is required in Europe PubMed Central.
The policy also encourages researchers to make their research data openly accessible either immediately, or if not used in publications, 2 years after the project is completed.

The Portuguese National Funding Agency has announced a green Open Access policy. The accepted manuscript is required to be deposited into one of the open access repositories hosted within the Repositório Científico de Acesso Aberto de Portugal (RCAAP) as soon as possible, preferably immediately on acceptance for publication. Embargo periods are only 6 months for Science, Technical and Medical disciplines and 12 months Arts, Humanities and Social Sciences. 
The policy is applicable to publications from research funded by the Agency including research papers, conference proceedings, posters, books and book chapters, monographs, Masters and PhD
The policy also covers data, with researchers being encouraged to share the data from research they have funded, by placing them in the appropriate repository (Genbank is given as an example), as soon as possible. 

South Africa
The National Research Foundation (NRF) of South Africa has also announced a green Open Access  policy. Authors of papers reporting research funded by NRF are required to deposit the Accepted Manuscript to their institutional repository, with an embargo period no greater than 12 months. Where
the Version of Record is published in an open access journal, there should be little or no embargo on the Accepted Manuscript in the repository. There is no indication that gold Open Access APCs will be funded.
Again, this policy covers the research data which supports the publication. This should be deposited in an “Accredited Open Access repository”, with a Digital Object Identifier (DOI) for citation. 

Bill & Melinda Gates Foundation
The Bill & Melinda Gates Foundation have announced an Open Access Policy. The key points of the policy are that publications arising from research supported by their funding should be deposited in specified repositories with appropriate tagging of metadata (the repositories do not appear to have been defined at this stage). The publications should be published under the CC-BY (4.0) licence and the Foundation will cover the cost of the (reasonable) Article Publication Charges. The Foundation are providing a period of 2 years of transition when the policy will take effect (1 January 2017), during which time relevant publications may have a 12 month embargo period.
They go further and note that the data underlying the published research results also have to be made immediately accessible and open, subject also to the above transition period.
It seems that the Foundation expects publishers to manage these requirements on behalf of the researcher. 

Charity Open Access Fund
The Charity Open Access Fund (COAF) is a partnership between six medical research funders:
  • Arthritis Research UK
  • Breast Cancer Campaign
  • Cancer Research UK
  • Leukaemia & Lymphoma Research
  • British Heart Foundation
  • Wellcome Trust
Together, the group will provide block grants to 36 UK research institutions, to support Article Publication Charges (APC) for gold OA of the papers arising from the research they fund. The articles (peer-reviews research articles, non-commissioned review articles and study protocols) have
to be published under a CC-BY licence. In return for payment of the APC and in addition to publishing the article, the journal is expected to deposit the Version of Record2 in PubMed Central
(and copied to Europe PubMed Central).
Researchers can also comply by depositing the Accepted Manuscript in Europe PubMed Central with
a 6 month embargo period.